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ALABAMA STATE UNIVERSITY
BOARD OF TRUSTEES
Virtual
FINANCE COMMITTEE
Summary Minutes
January 19, 2021
CALL TO ORDER
The meeting was called to order by Chairman Bracy.
INVOCATION
An invocation was given by President Hudson.
ESTABLISHMENT OF QUORUM
A quorum was established by President Ross via roll call vote. Committee members in attendance included Chairman Bracy, President Hudson and Trustees Madison, McKenzie and Ware.
ADOPTION OF AGENDA
Chairman Bracy provided an overview of his decision to add the salary increase item to the agenda. A motion was made by Trustee McKenzie and seconded by President Hudson to approve the agenda. A roll call vote was taken, and the motion was approved.
ADOPTION OF MINUTES
A motion was made by Trustee McKenzie and seconded by Trustee Ware to table the minutes. A roll call vote was taken, and the motion was approved.
DISCUSSION
FINANCIAL UPDATE
Chairman Bracy opened the discussion and turned the presentation over to VP Hopper. VP Hopper provided an overview of the Universitys financial outlook and shared a PowerPoint Presentation. Committee and other Board members asked questions and were provided answers by the VP Hopper.
The items covered in the presentation were listed below.
CARES Act
Education Stabilization Relief Fund
Tuition Revenue (By Semester)
September 30, 2020 Budget vs. Actuals Revenue Prorated
September 30, 2020 Budget vs. Actuals Expenditures Prorated
Revenue and Expenditures as of September 30, 2020
December 31, 2020 Budget vs. Actuals Revenue Prorated
December 31, 2020 Budget vs. Actuals Expenditures Prorated
Revenue and Expenditures as of December 31, 2020
Long Term Debt as of September 30, 2020
Investments and Endowments as of September 30, 2020
Investments and Endowments as of December31, 2020
Operating Reserves
Line of Credit Usage
FY21 -TWO PERCENT EMPLOYEE SALARY INCREASE
Chairman Bracy asked for an explanation of the sustainability of the raise. President Ross provided comments prior to VP Hoppers explanation of the sustainability. Trustee McKenzie shared her enthusiasm about moving this forward but shared why she believed the item should have come before the Board. She asked Attorney Thomas to provide the context for his opinion that the item not needing to come before the Board. Attorney provided context. President Ross and VP Hopper provided further explanation for the increase. Trustees shared their approval and appreciation to the administration for the identifying funds for the raise but shared the need for the raise to come to the Board for approval. Trustee McCord shared that the Board should make clear what should be delegated to the administration. It was agreed this would be done through the Governance Committee.
A motion was made by Trustee McKenzie and seconded by Trustee Madison to approve the employee two percent raise retroactive to December 18, 2020. It was shared by VP Hopper that the raise was effective December 1, 2020. Trustee McKenzie amended her motion and it was seconded by Trustee Madison to approve the two percent raise for faculty and staff retroactive to the date in December 2020 in which it was effective. A roll call vote was taken, and the motion was approved.
OTHER BUSINESS
No other business cam before the committee.
ADJOURNMENT
A motion was made by Trustee Madison and seconded by Trustee McKenzie to recess at the call of the chair. A roll call vote was taken, and the meeting was adjourned.
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